Website: https://i-dentalacademy.com
§1. General provisions
1. This Privacy Policy sets out the rules for the processing and protection of personal data provided by Users in connection with their use of the website available at https://i-dentalacademy.com (hereinafter referred to as the “Website”).
2. The Controller of personal data collected via the Website is INTERDISCIPLINARY DENTAL ACADEMY SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, with its registered office at Polskiej Organizacji Wojskowej 25, 90-248 Łódź, Poland, NIP: 7322226966, REGON: 54275682400000, hereinafter referred to as the “Controller” or “Company”.
3. The Controller ensures that personal data are processed in compliance with the applicable provisions of Polish and European Union law, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation – GDPR), and the Act of 10 May 2018 on the Protection of Personal Data.
4. The Controller declares that appropriate technical and organizational measures have been implemented to ensure the protection of processed data, in particular safeguards preventing access to data by unauthorized persons.
§2. Scope and purpose of personal data processing
1. Personal data of Users are processed for the following purposes:
a) handling inquiries sent via the contact form, email, or telephone,
b) registration and maintenance of User accounts on the Website,
c) sale and organization of events, including the purchase of tickets, participation handling, and communication related to events,
d) issuing invoices, receipts, and fulfilling tax and accounting obligations,
e) subscription to and distribution of newsletters,
f) conducting marketing and remarketing activities, including use of Google Ads, Facebook Pixel, and other analytical tools,
g) ensuring proper technical operation of the Website, improving functionality, and collecting statistical data.
2. The processing of personal data is based on:
a) Article 6(1)(a) GDPR – voluntary consent of the data subject,
b) Article 6(1)(b) GDPR – necessity to perform a contract or take steps prior to entering into a contract,
c) Article 6(1)(c) GDPR – compliance with a legal obligation incumbent upon the Controller,
d) Article 6(1)(f) GDPR – legitimate interest pursued by the Controller, such as direct marketing or securing claims.
§3. Categories of data processed
1. The Controller may process the following categories of Users’ personal data:
a) identification data (first name, last name, company name if applicable),
b) contact data (email address, telephone number, address),
c) payment data (for processing ticket purchases and invoices),
d) data related to participation in events (type of event, registration details),
e) electronic identification data (IP address, browser type, device information, cookies).
2. Providing personal data is voluntary, but necessary for the purposes listed above. Failure to provide data may prevent participation in events or access to services.
§4. Rights of data subjects
1. Every User whose data are processed by the Controller has the right to:
a) access their personal data,
b) request rectification of inaccurate data,
c) request deletion of data (“right to be forgotten”),
d) request restriction of processing,
e) data portability,
f) object to the processing of data,
g) withdraw consent at any time.
2. In order to exercise the above rights, the User should contact the Controller by email at: contact@i-dentalacademy.com.
3. The User also has the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
§5. Recipients of personal data
1. The Controller may share Users’ personal data only with entities providing services necessary for the functioning of the Website and execution of contracts, including:
a) IT, hosting, and mailing service providers,
b) payment processors and banks,
c) accounting, legal, and advisory service providers,
d) marketing and analytical partners, such as Google Ireland Ltd. (Google Ads, Google Analytics) and Meta Platforms Ireland Ltd. (Facebook Pixel).
2. Data may be transferred outside the European Economic Area only with appropriate safeguards, in accordance with Chapter V of the GDPR.
§6. Cookies and tracking technologies
1. The Website uses cookies – small text files stored on the User’s device – to ensure proper operation, improve quality of services, and conduct analytical and marketing activities.
2. The Website uses the following types of cookies:
a) essential – necessary for the correct operation of the Website,
b) analytical – used to analyze website traffic (Google Analytics),
c) marketing – used for personalized advertising and remarketing (Google Ads, Facebook Pixel).
3. Users may change their cookie preferences at any time through their web browser settings. Disabling certain cookies may affect the functionality of the Website.
§7. Data retention
1. Personal data will be retained for the period necessary to fulfill the purposes for which they were collected, including:
a) for the duration of a contract and the limitation period for potential claims,
b) for the period required by tax and accounting regulations,
c) until withdrawal of consent, where processing is based on consent.
2. After expiry of the retention period, personal data will be permanently deleted or anonymized.
§8. Data security
1. The Controller applies appropriate technical and organizational measures to protect Users’ personal data against unauthorized access, alteration, loss, or destruction.
2. All persons processing personal data on behalf of the Controller are authorized and obligated to maintain confidentiality.
§9. Final provisions
1. The Controller reserves the right to amend this Privacy Policy if required by changes in law or functionalities of the Website.
2. The updated Privacy Policy will be published on the Website at https://i-dentalacademy.com.
3. For any questions related to the protection of personal data, please contact us at: contact@i-dentalacademy.com or by post to the address of the Company’s registered office.
